Most companies pay for AI seats and never ask what came back. This is the checklist that puts the question into a meeting you already hold: fifteen minutes, once a week, every person answering the same five things out loud. Print it, or paste the prompt on the last page into whichever AI your team already uses and let it ask the questions and score the week.
The invoice lists the seats. The audit says what the seats did: two people have quietly built the same thing, one seat has not been opened since it was issued, and the report somebody rebuilds every Friday has sat in the column marked next week for a month.
“We are using AI more”
Handed over the Friday sales recap, got about an hour back, spent twenty minutes fixing the wording
A year ago the AI line on the budget was small enough to ignore. Now it is a seat per head plus whatever people expense, and the only evidence it works is that nobody has complained. The teams we have watched get a return share one habit: they ask, out loud, every week, what each person handed over and what came back. The checklist is that question written down, so it survives the week somebody forgets to ask it.
It is a checklist and a meeting. Print it, ask the five questions in order, and write the answers down in front of everyone. The prompt is optional and works in whichever AI assistant you already have.
What it does not do. It counts what people say in the room, so it is only as honest as the meeting. It does not read your usage logs or your invoices, and a team that reports politely will get a polite audit.
In the first meeting somebody says the assistant saved them the Friday report. The next question, what you had to redo, gets the honest version: the numbers were right and the wording had to be rewritten every time. The week is marked fix, with a note to write the format down once, and the following week the same person says keep.
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